If you use a standalone version of Microsoft Office Outlook installed in Windows, you have more options to save Microsoft 365 email messages to different file formats on your desktop computer. Exporting to PDF in Microsoft Office Outlook Note: An additional virtual Adobe PDF printer is installed in the system when you install Adobe Acrobat.Įnter a name and browse for the location where to save the PDF file.
There are alternative options in my case – Save to PDF and Adobe PDF. In this example, I select the printer with the name Microsoft Print to PDF. You should select a virtual printer that prints a Microsoft 365 email message to a PDF file. In the Destination section of the Print page, select the needed printer in the drop-down list. You see the preview of the Microsoft 365 email message that you are about to export.Ĭlick Print to continue and go to the list of physical and virtual printers available in your operating system. Select the needed email message that is stored in the appropriate mail folder.Ĭlick the three dots … and in the menu that opens, hit Print.Ī new window appears in the web interface of Outlook Online. Log into Office 365 by using your Microsoft 365 account in a web browser, and open Outlook Online to access your Microsoft 365 email. You can then save this PDF file on your desktop machine. With this method, you can use a virtual PDF printer, which prints an email message to a PDF file, and, as a result, allows you to export email from Office 365 to the PDF file format. Read the blog post and select the method that works best for you. It covers different methods: for example, saving one Microsoft 365 email message to one file and saving multiple messages to a single file. This blog post explains how to save emails from Office 365 webmail and how to save an email to desktop by using a standalone email client. When you have a copy of email data on a computer on-premises, you feel safer and mitigate issues related to interruptions to internet services. Another use case to export emails from Office 365 is the need for email backup. To avoid losing email data, you want to export email from Office 365. Your Microsoft 365 subscription is ending, and you don’t need to renew your subscription.
There are different reasons for why you may want to download emails from Office 365 to your desktop computer.
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